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Experts in Virtual Admin Support for Australian Businesses
At IB Admin Solutions, we’re not just another name among virtual assistant companies — we’re your behind-the-scenes support team, focused on reducing your workload and helping your business run smoothly.
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We specialise in small business administration support, with a strong focus on helping tradespeople, service-based businesses, and entrepreneurs. Our team of experienced Australian virtual assistants works remotely but stays closely aligned with your business needs and goals.
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We understand the unique challenges of running a small or growing business — whether it's keeping up with invoicing, staying on top of emails, or managing job bookings. That’s where our tailored virtual admin solutions step in to give you the freedom to focus on what really matters.
Our Virtual Assistant Services
Our virtual assistant team provides comprehensive and customisable services to suit businesses of all sizes. Whether you need a virtual admin assistant to manage daily tasks or a virtual marketing assistant to support online growth, we’ve got you covered.
Invoicing & Quoting
Send out accurate invoices and quotes without lifting a finger. We handle everything from job descriptions to client communications.
Appointment Scheduling
​Avoid double bookings and last-minute cancellations with expert calendar management and client reminders.
Bookkeeping & Data Entry
Let us take care of number crunching, transaction tracking, and keeping your accounts up to date.
​ Job Management System Setup
We help you implement or improve your job management system (like ServiceM8, Tradify) so your workflow is organised and efficient.
​Virtual Marketing Assistant Services
Need help with email newsletters, social media posts, or content creation? Our marketing support team helps you maintain a consistent digital presence.
We tailor our offerings based on your industry and workload — no cookie-cutter packages, just real solutions.
Why Choose IB Admin Solutions?
With so many virtual assistant companies available, why choose us? Here's what sets IB Admin Solutions apart:
✓ Australian-Based Experts
We’re proud to be 100% Australian. That means no time zone issues, no communication gaps, and full understanding of local business practices.
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✓ Over Two Decades of Experience
With more than 20 years of experience, we've helped tradies and small businesses streamline their admin so they can focus on growth.
✓ Scalable Solutions
Whether you need just a few hours a week or full-time assistance, we offer packages that scale with your needs.
✓ Industry-Specific Knowledge
We’ve worked with plumbers, electricians, real estate agents, consultants, and more — so we speak your language and understand your workflow.
✓ Quick Turnaround & Reliable Support
We pride ourselves on being prompt, professional, and available when you need us most.
When you hire a virtual assistant from IB Admin Solutions, you're hiring a dependable team that genuinely cares about your business.
How It Works
Getting started is quick and hassle-free. Here’s how our process works:
Book a Free Consultation
Tell us about your business, pain points, and goals.
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Choose a Package
Pick a plan that fits your needs — hourly, ongoing or customised.
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​ Sign Your Proposal & We Get to Work
Once you're happy with the plan, we’ll get started right away.
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You Focus on Business — We Handle the Admin
Free up your time, increase productivity, and get peace of mind.
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Client Testimonials
Liam R., Electrician
“IB Admin Solutions has helped me get my weekends back. Their invoicing and follow-up system makes everything flow smoothly.”
Nicole T., Event Planner
“Their virtual marketing assistant services allowed me to finally launch my email campaign. Everything was done professionally and on time.”
Jake M., Builder
“The best decision I made was hiring an IB Admin. I now have fewer distractions and more time to focus on site work.”
Frequently Asked Questions
Q: Are your virtual assistants based in Australia?
Yes — all of our assistants are Australian-based, fluent in English, and fully trained in local business processes.
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Q: Do I need to commit long-term?
No. We offer flexible packages with no lock-in contracts. Start with what you need, and scale up or down as your business grows.
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Q: What kind of businesses do you support?
We support all types of small businesses — including tradies, consultants, wellness practitioners, freelancers, and more.
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Q: Can I outsource only part of my admin?
Absolutely. Many clients start by outsourcing just one or two tasks and expand over time.
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Q: Do you provide virtual support for marketing tasks?
Yes! Our virtual marketing assistant services include social media content, blog writing, basic SEO, and email marketing.
Ready to Get Started?
Running a business doesn’t mean doing everything yourself. With IB Admin Solutions, you gain a reliable partner who helps manage your day-to-day admin, giving you the time and focus to grow your business with confidence.
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Whether you're looking to hire a virtual assistant, outsource admin tasks, or get support from one of the best virtual assistant companies in Australia — we’re ready to help.